Day of  Coordination

After months of planning every detail of your dream wedding you deserve to relax and enjoy each moment when the big day finally arrives. That’s where we come in! Meet Gail, your new best friend! Gail’s is happy to lend her many years of expertise to your special day. With Gail by your side your day will not only run smoothly, it will be PERFECTION! 

Our Professional Wedding Coordinator Package includes:

  • Meet & Greet: a free, one-hour initial consultation with Day Of Coordinator to make sure the chemistry is right and you both feel as confident as we do in making your day as special as it should be.

  • Wedding Rehearsal: Coordinator will oversee and direct your wedding rehearsal (1 hour at wedding ceremony location plus meeting 30 minutes before or after to finalize any last details). [Note: Due to scheduled events, rehearsal date is dependent on availability, the venue and clients schedule, and therefore may not take place on the day before your event.]

  • Timeline Planning and Management: Coordinator will be in contact throughout your planning process to ensure that everything falls neatly into place on the big day.

Also included:

  • Up to 10 hours on the wedding day (Fee for Additional Hours)

  • A mock timeline that will be provided 3 weeks prior to the big day

  • Contacting your pre-selected vendors 4 weeks prior to the event

  • Itemized checklist including responsible vendors/wedding participants for your day

Wedding Day: Coordinator will organize the wedding party, coordinate with all wedding day vendors, and orchestrate the wedding ceremony so all you have to concentrate on is your vows. This is your time to eat, drink, and be married! While you enjoy the festivities, your Coordinator will take care of the details.

Prior to the Reception, your Coordinator will work with vendors as needed to ensure all of the following:

  • Ensure set up of tables and chairs, set up of linens, centerpieces, and any other décor.

  • Greet vendors and instruct them as to where to set up.

  • Set up and organize escort cards, the guest book, cake cutting utensils, table numbers, menu cards, candles, guest favors at individual seats, etc.

  • Make sure Jason and Hot Mess have the order of the bridal party and correct pronunciation of their names for any introductions.

  • Review final setup before guest arrival to ensure everything is set up according to plan.

  • Check with venue staff to ensure the restroom and other amenities are in clean and working order, as well as being handicap accessible.

  • Assist catering staff with any remaining setup, if necessary.

During the Reception, your Coordinator will work with vendors as needed to ensure all of the following:

  • Ensure proper flow of cocktail hour food and drinks.

  • Help guests to take their seats at the appropriate time.

  • Cue important events such as: introduction of the bride and groom's bridal party, first dance, dances with parents, the cake cutting, toasts, speeches, and tossing of the garter and flowers. 

  • Know the catering service's schedule and help ensure that guests are served at the appointed time.

  • Fix any issues that may arise during the event.

  • Remain easily accessible throughout the event in case there are any details the Bride & Groom would like attended to.

  • Strike down and collect personal décor items and ensure they reach the proper and designated family member, or room.

Pricing Available Upon Request:

Gail Sparke - Day of Coordinator

Mobile: 781.707.8788

Email: info@hotmessrocks.com